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Success Is Hard Until You Build Systems Like This

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0:00

This video is all about how you can

0:01

achieve more success in your personal or

0:04

professional life by building systems.

0:06

So, we're going to talk about the

0:07

philosophy of this, why systems are

0:09

important, and what the difference is

0:10

between people who have systems and

0:11

people who don't. And in the second part

0:12

of the video, I'm going to go through

0:14

five systems that I think you should

0:15

totally incorporate into your life if

0:17

you haven't already, because they will

0:18

drastically drastically increase your

0:20

chances of achieving whatever your own

0:22

personal definition of success actually

0:23

is. And if you're new here, hello. My

0:25

name is Ali. I'm a doctor turned

0:26

entrepreneur and author of the New York

0:27

Times bestseller, Feelgood Productivity.

0:29

And this channel is all about the books

0:30

and ideas and strategies and tools that

0:32

can help us achieve financial freedom,

0:34

live life on our own terms, and

0:35

ultimately build a life that we love.

0:36

So, if that sounds good, you might like

0:37

to hit the subscribe button. But now,

0:39

let's dive into the video. All right, so

0:41

let's start out with a definition. So,

0:43

we are all trying to work towards this

0:44

thing that we call success. But what the

0:46

hell does success actually mean? There

0:47

are lots of different definitions.

0:49

People have their own like ways of

0:50

defining this, but in my opinion, you

0:53

would generally consider yourself

0:54

successful if you've achieved or if

0:56

you're actively working towards goals

0:57

that you intrinsically care about. I

0:59

would say your life is kind of

1:00

successful if you're working towards

1:02

those goals in a balanced way. So, for

1:04

example, I wouldn't call it massive

1:06

success if you know you're

1:07

single-mindedly focused on just this one

1:08

thing, but then you've like wrecked your

1:10

health and your relationships and your

1:12

life along the way. I wouldn't

1:13

personally think of that as being

1:14

success. And finally, success is where

1:17

you are actually enjoying the journey

1:18

along the way. Because ultimately, you

1:20

could have success. You could have the

1:22

nicest house. You could have the

1:23

fanciest job. You could have the biggest

1:24

business. But if you haven't enjoyed the

1:26

journey of getting there, it will very

1:27

much feel hollow because you'll get to

1:29

that destination. And you'll realize

1:30

that that is not where happiness and

1:31

salvation is actually to be found. Now,

1:33

in order to achieve our goals, we

1:34

basically need to take a series of

1:36

actions. If we take the right sorts of

1:37

actions and do them for long enough and

1:39

consistently enough, we are more likely

1:40

to get to our goals. In order to have a

1:42

generally balanced life, we kind of need

1:43

a somewhat reasonable diversity of goals

1:45

and a therefore diversity of actions

1:47

across the different domains of our

1:49

life. For example, our professional and

1:50

personal life, our work, our health, our

1:52

relationships, our hobbies. And in order

1:54

to have enjoyment along the way, to be

1:56

honest, a lot of it comes from our

1:57

approach to things. Like if you approach

1:59

stuff in a sort of playful way, if you

2:01

approach things in a sincere rather than

2:03

serious way, if you have an attitude and

2:05

a mindset of non-attachment, like you're

2:07

working towards your goals and you're

2:08

doing stuff to get there, but you're not

2:09

overly attached to any particular

2:11

outcome. And of course, if you can drive

2:12

intrinsic motivation for the goals that

2:14

you're achieving. So rather than being

2:15

motivated by external factors like I

2:18

don't know fame and money and what your

2:19

society thinks you should do or

2:21

whatever, you're actually motivated by

2:22

intrinsic things like you actually want

2:24

to do the thing. Those are generally the

2:25

factors that lead to enjoyment. And I

2:27

would like to offer for your

2:28

consideration in this video that if you

2:30

build systems into your life, you are

2:32

actually far more likely to achieve your

2:35

goals. You're more likely to do the

2:37

actions that are required to achieve

2:38

your goals. You're more likely to have a

2:40

balanced approach to the goals and the

2:42

actions that you achieve and take. And

2:43

you're also more likely to have

2:45

enjoyment along the journey all by

2:47

building the right sorts of system into

2:49

your life. So now let's try and define

2:52

what actually is a system. And you can

2:54

define a system as a network of

2:57

interconnected things that lead to a

2:59

particular result. And those things

3:01

could be for example actions or they

3:03

could be processes which are really just

3:05

like sets of actions or they could be

3:07

checklists which are again really just

3:09

sets of actions. So what you basically

3:11

have is that a system is a step-by-step

3:13

set of actions that leads to a

3:14

particular result. And again, the whole

3:16

point of this video is that I would like

3:17

to argue that if you can take the

3:19

approach of building more systems into

3:21

your life and basically systemizing your

3:22

approach to your personal and

3:23

professional life in my opinion, you are

3:25

far more likely to achieve success,

3:26

whatever that definition of success is

3:28

for you. Now, I want to give you a

3:29

couple of examples here. So, imagine the

3:31

world of aviation, right? Like pilots

3:34

piloting airplanes. That is an

3:35

enormously high stakes situation. And

3:38

the entire world of aviation is built

3:39

around systems. Systems are the most

3:41

important thing. There is a system to

3:43

build the appropriate airplane. This is

3:44

why basically all airplanes kind of look

3:46

the same because people have figured out

3:48

a system for making airplanes fly. And

3:50

so if you deviate too much from the

3:52

system, you end up not building an

3:53

airplane that flies. Let's take another

3:54

high stakes thing like medicine. I used

3:56

to be a doctor in case you didn't know.

3:57

And medicine is all about following a

3:59

system. Yes, there is some level of like

4:01

individual stuff that the doctors do for

4:03

example like you know talking to the

4:05

patient and make them feel nice. But

4:06

when you go and see a doctor and you

4:07

talk to them about your problems, the

4:09

doctor is actually following a system.

4:10

One of the most popular systems is the

4:11

Calgary Cambridge method of patient

4:13

interviewing, which is like a whole

4:14

system for what sort of questions as a

4:16

doctor you need to ask the patient in

4:18

order to make sure that you've gotten

4:19

all the symptoms and all the signs and

4:20

all that kind of stuff. When the doctor

4:22

examines you and listens to your heart

4:24

and like examines your abdomen and all

4:25

of that kind of stuff, again, they are

4:26

following a system. They are not just

4:28

making up as they go along. If they

4:30

have lots and lots of experience, then

4:32

yes, then you know the systemization of

4:34

the thing for doctors starts to become

4:36

second nature. they start to pattern

4:38

recognize and so they're following a

4:40

system even though they often don't

4:41

realize they're following a system

4:42

because the system has been so drilled

4:44

into them that they can now kind of go a

4:46

little bit off script. But even then,

4:48

even if you're like a surgeon with 50

4:49

years of experience and you're like the

4:50

world's best person, you still literally

4:52

have to fill out a checklist before

4:54

every single operation and at the end of

4:56

every single operation to make sure that

4:58

you've checked the boxes for the

4:59

important stuff that the system needs to

5:01

make sure the patient has a good result.

5:02

Now in our professional lives in these

5:04

sort of work environments like in

5:05

medicine or in aviation or in like

5:07

Formula 1. The idea of building systems

5:09

into it is like fairly standard like

5:11

with your job you probably have systems

5:12

that you have to follow. Systems for HR,

5:14

systems for marketing, sales,

5:16

operations, finance, the whole shebang.

5:17

Businesses are built on the idea of

5:19

systems. And I would like to offer for

5:20

your consideration that we can totally

5:22

build those sorts of systems into our

5:24

personal lives as well for pretty much

5:25

any goal that we want to work towards.

5:28

And there is a really nice visual that I

5:30

got from my friend Jeff Sue that sort of

5:32

describes the value of a system. So if

5:34

you imagine this kind of graph, we've

5:36

got effort over here. And so this is

5:37

sort of what the line might look like if

5:39

you're trying to do stuff without a

5:41

system to it. Whereas this is what the

5:42

line looks like if you're trying to do

5:44

something that does have a system

5:45

attached to it. It will take a little

5:47

bit more effort in the initial stages to

5:49

build the system. But then very quickly

5:51

the fact that you are now using a system

5:53

i.e. there is a systemized set of

5:55

actions or processes or steps that

5:57

you're going to follow. It takes

5:58

actually quite a lot of work and quite a

6:00

lot of effort out of the process of

6:01

doing the thing. Now, another system

6:03

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description. Big thank you to Trading212

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for sponsoring this video. So, now let's

7:10

get back to it. I'll give you a personal

7:12

example. I was doing weight training

7:13

when I started out for about 5 years and

7:15

I was not following a system. I was

7:17

going to the gym a couple of times a

7:18

week when I had the time and I was kind

7:20

of doing whatever I felt like. I was

7:22

going with the flow. And sure, this was

7:24

kind of fun. I'd go to the gym with my

7:25

friends and stuff, but I made almost no

7:27

progress in my physique or in my health

7:28

levels or in any of those things because

7:30

I wasn't I wasn't following a system.

7:31

Recently, I started following a system.

7:33

I got a personal trainer and he programs

7:34

my workouts and I see him three times a

7:36

week at the same time slot. We follow a

7:38

similar kind of workout plan with

7:39

progressive overload. There is a system

7:41

behind the thing and for the first time

7:42

in my life, I'm finally seeing progress

7:44

when I'm actually at the gym because I'm

7:45

following the system. I'm not just

7:46

screwing around and making stuff up as I

7:48

go along and hoping for the best. I'm

7:49

following a prescribed system that

7:51

people have already figured out to get

7:52

to a desired result, which is to try and

7:54

attempt to get a little bit more jacked

7:56

and to reduce my visceral fat levels.

7:57

Let's take another example. Let's say

7:58

you are starting a business and you're

7:59

doing sales calls for the first time.

8:01

Like you're getting on the phone or a

8:02

Zoom call with your prospects and trying

8:04

to sell them your product. Not having a

8:07

system would be hopping on the call,

8:09

making it up as you go along, just sort

8:10

of vibing and going with the flow.

8:12

Having a system means that you would

8:13

have some kind of sales script that you

8:14

would follow. You're probably saying a

8:16

similar thing each time in the opening

8:17

and in the closing. You have a list of

8:19

objections that they might say like, you

8:20

know, the price is too expensive or I

8:21

don't have the time or let me think

8:22

about it. And you have defined responses

8:24

that you've figured out because you

8:26

built a system around it. You have a

8:27

system for following up with them. Now,

8:29

in that world, the business that follows

8:30

a system for their sales process is

8:32

going to make way more money compared to

8:34

the noob business that has no system

8:36

around this because they're just sort of

8:37

making stuff up as they go along. And

8:39

this is the core idea behind why systems

8:40

are way more likely to lead you to

8:42

success. Because success, if you define

8:43

it as achieving your goals with balance

8:45

and enjoyment along the way, is really

8:46

just about executing on a set of

8:48

actions. Now, if you are making up those

8:49

actions every time, depending on how you

8:51

feel, you're a lot less likely to get to

8:54

any particular goal compared to if you

8:56

have a system or a set of processes that

8:58

you're following every time.

9:01

Now, after all of that opening, I would

9:03

like to share with you five systems that

9:05

I think if you were to incorporate into

9:06

your life would drastically increase

9:08

your chances of success. The first

9:09

system that I think is incredibly

9:11

helpful is some kind of goal setting

9:13

system. When it comes to achieving

9:14

success, having goals is really

9:16

important because then at least you know

9:17

what you're aiming for. You don't have

9:18

to be wedded to the goals. You don't

9:20

have to be attached to them. You don't

9:21

have to be upset if you don't manage to

9:22

achieve a goal in the time frame that

9:24

you wanted. But it's so useful to

9:25

actually have a goal to shoot for in the

9:27

first place. Now, the way most people do

9:29

this is sort of like before they have a

9:30

system. It's sort of like, you know, the

9:32

new year comes around and they'll sort

9:34

of vaguely set some New Year's

9:35

resolutions that I want to stop

9:37

procrastinating or I want to go to the

9:38

gym more often and they just they won't

9:41

have a systematic approach to goal

9:43

setting. And so what happens is that

9:44

they start something and they sort of

9:46

meander a little bit and then they quit

9:47

or they start something else and they

9:48

kind of go all over the place and then

9:49

they quit or they set a goal for

9:51

something else and then, you know,

9:52

they've taken one step and then they

9:53

quit. And it's all this sort of like

9:55

general kind of mess. when you approach

9:57

goal setting as something that you do ad

9:59

hoc whenever you have the time and you

10:00

just sort of try and figure it out as

10:02

you go along. Whereas after you have a

10:05

system for goal setting and there are

10:06

lots of them out there. I don't really

10:07

care which one you use but like you can

10:09

just Google it or ask Chad or Claude to

10:11

give you a system for goal setting. I've

10:12

got my own. It's called the GPS system.

10:13

There'll be some videos over there

10:14

somewhere on the channel. But after you

10:16

have a system for goal setting, you have

10:17

a systematic process that you can follow

10:19

every 3 months or every year or however

10:21

frequently you want to do it. And so,

10:22

for example, my process starts with like

10:24

vision where there's like a life compass

10:26

section where you figure out like what

10:27

you actually want your life to look like

10:29

very long term and what what are your

10:30

core values and that kind of stuff. Then

10:32

we turn it into a threeear sketch where

10:34

you can use like a vision board or

10:36

something to figure out where do you

10:36

want to be 3 years from now. And then we

10:38

make quarterly quests which are like

10:40

90-day goals. Again, all of this stuff

10:42

will be linked down below cuz we've got

10:43

videos on the channel about all this

10:44

stuff, so I'm not going to expand on it

10:45

in too much detail. And then after we

10:46

figured out our quarterly quests, we

10:47

have a weekly process of like

10:49

prioritization and reflection that I

10:50

call the balanced week blueprint. And

10:52

you might think that this stuff is a

10:53

little bit much, but like it doesn't

10:54

take that long to do. It takes maybe a

10:56

couple of hours to do like a life

10:58

compass exercise to really figure out

10:59

what direction you want to go with your

11:00

life. It takes maybe half an hour to do

11:02

like a vision board threeear sketch.

11:03

This it's quite a fun thing to do as

11:04

well. It takes maybe half an hour every

11:06

quarter to define quarterly quests. And

11:08

what you're doing with this systematic

11:10

approach to goal setting is that you're

11:12

really trying to decide what are the

11:13

small number of goals I actually want to

11:15

work towards. And most of us go through

11:17

life without really stopping back to

11:19

zoom out a little bit and just actually

11:21

think about this. It's so easy to get

11:23

fixated on the dayto-day. We're too busy

11:25

at work and then we get home and then

11:26

there's the kids and the stuff and

11:27

whatever and there's not enough time and

11:29

not enough energy. And yet, if we just

11:31

take a few hours once in a while to zoom

11:33

out and follow a systematic process for

11:35

goal setting, we are far more likely to

11:37

end up working towards goals that are

11:38

intrinsically motivated, goals that we

11:40

actually want to work towards rather

11:42

than casually working towards goals that

11:44

are just a subconscious result of what

11:46

society has told us or what our parents

11:48

have told us or what I don't know that a

11:50

previous version of oursel decided to

11:51

do. The second major system I would

11:54

really recommend installing into your

11:55

life is some kind of time management

11:58

system. And again, I've made videos

12:00

about this on the channel. They'll be

12:01

linked down below if you want to check

12:02

them out. But when it comes to achieving

12:03

any goal at all, achieving every goal,

12:06

as we talked about, is a series of

12:07

actions. And in order to do those

12:09

actions, we have to do some work. And

12:11

there are generally three inputs into

12:13

work. And that is time, energy, and

12:16

focus. Assuming you are the one doing

12:18

the work. If you have a team and you

12:19

have other team members doing the work,

12:21

then you have the other metric of money

12:22

because you're hiring the team and

12:23

getting them to do the work and stuff.

12:24

But for the most part, time, energy, and

12:26

focus are the three fundamental

12:28

resources that individuals invest in

12:30

doing work, taking actions to achieve

12:31

goals, which ultimately, fingers

12:33

crossed, leads us to success. Whatever

12:35

that definition of success is for us.

12:37

And on a very basic level, the most

12:39

important one of these is time. Time is

12:41

the primary thing because we only have

12:43

168 hours every week to do stuff. 168

12:47

hours. Most of us spend like 56 of those

12:50

sleeping and maybe another 12 of them

12:52

eating and going to the toilet and

12:53

stuff. So, what that basically leaves is

12:56

100 hours. Nice round number. If you

12:58

have a job and you have to, I don't

13:00

know, spend 60, you just, you know,

13:02

you've literally just got 40 hours left

13:03

every single week to do all of the

13:05

things that you want to do. If you

13:06

imagine that like most people have a

13:08

screen time of like 6 hours a day, all

13:09

of those 40 hours suddenly disappear.

13:11

And so, you realize very quickly, and

13:12

maybe if you're the sort of person who

13:13

watches this channel, and if you're at

13:14

this point in the video, that like

13:16

there's actually not that many hours in

13:18

every week to do all of the things that

13:20

you want to do. Which means that if we

13:21

want to be able to do the work that

13:22

helps us take the actions, that helps us

13:24

get to our goal, that helps us

13:25

eventually get to success, we want to be

13:27

good at managing our time. And ideally,

13:28

instead of having to again make this up

13:30

as we go along, ideally we have a system

13:32

that makes it a lot easier for us to

13:34

manage our time so that we can make time

13:36

for the important stuff and get rid of

13:38

the stuff that is less important. But

13:39

there are three key factors that I think

13:41

everyone should have. Number one, a good

13:44

time management system involves time

13:46

blocking, which is basically where you

13:48

stick blocks in your calendar for the

13:50

stuff that is important to you. For

13:51

example, I have a weekly date night with

13:53

my wife. That is time blocked. I go to

13:54

the gym three times a week. That is time

13:56

blocked. I have two filming days a week

13:58

where I work on YouTube videos. Those

13:59

are time blocked in the calendar. The

14:00

more you can intentionally decide how

14:02

you want to be using your time ahead of

14:04

time rather than having to make a

14:06

decision in the moment and then sort of

14:08

being at the mercy of your mood or your

14:09

energy levels, the easier it is to

14:11

reliably do the actions consistently

14:12

that are going to get you to your goals.

14:14

That's not to say that you should have

14:15

no room for spontaneity. You can totally

14:16

have free time in the calendar as well

14:18

where you can just do whatever you want.

14:19

But in general, the people that are most

14:20

likely to achieve goals are the ones who

14:22

actually make the time to achieve those

14:23

goals, perhaps unsurprisingly. Factor

14:25

number two that every good time

14:26

management system should have is a

14:28

method for prioritization. Now, you

14:30

probably have more things you would like

14:31

to do compared to the time that you

14:33

actually have to do them because you're

14:34

probably an ambitious person and you

14:35

have lots of goals and you want to live

14:36

a healthy balanced life. But as you've

14:38

probably realized, it's actually

14:39

impossible to do all the things. And so,

14:40

we need to prioritize what are the few

14:42

that are the most important. And

14:43

thirdly, ideally, every good time

14:45

management system should have some kind

14:46

of component of reflection where you

14:48

look at how you've been spending your

14:50

time, you reflect on it, and then you

14:52

use that reflection process to adjust

14:54

your time blocking and prioritization

14:56

system. For me, I try my best to do a

14:57

weekly review or reflection. And this is

14:59

just a series of questions that I ask

15:00

myself. It takes about 20 minutes and

15:02

it's a good way of making sure that I'm

15:03

continually realigning to the goals that

15:05

I want to achieve and making changes to

15:07

my schedule if like life happens.

15:10

System number three that I think would

15:12

benefit most people in their life is

15:14

some kind of health optimization or

15:16

health operating system. I call mine

15:18

health OS cuz it's just kind of cute.

15:19

And what this is is a system that you

15:21

can follow on autopilot that gets you to

15:23

your health goals. So this involves

15:25

things like sleep and diet and exercise.

15:28

Now, before you have some kind of system

15:29

around your health, you sleep roughly

15:31

whenever you feel tired and you wake up

15:33

whenever you want to wake up or or with

15:35

your alarm if you have some kind of like

15:36

work to go to. Your diet is like you're

15:39

sort of making it up as you go along.

15:40

Your exercise, you're sort of doing

15:42

random stuff whenever you can find the

15:44

time to do the thing. And this is why

15:45

most people are on average not

15:46

particularly healthy. But if you're

15:47

building a system into your life where

15:49

you're following a set of processes

15:50

around your sleep, your diet, your

15:52

exercise, then you're much more likely

15:53

to be in a better place. So, what might

15:55

be the system for optimizing your sleep?

15:56

Again, we have done videos about it.

15:57

I'll link them down below, but you know,

15:59

getting 8 hours a night is generally

16:00

very helpful. Having the room set to 19°

16:02

C is generally very helpful. That tends

16:04

to be the temperature for most people.

16:06

That optimizes sleep. Defining like when

16:08

you want bedtime to be, like, hey, I'm

16:09

going to sleep 10 p.m. to 6:00 a.m. or

16:11

whatever. Generally helpful. The more

16:12

you can stick to a consistent bed and

16:14

wake time, the more your circadian

16:16

rhythms actually line up and so the less

16:17

likely you are to be tired or groggy or

16:19

have low energy throughout the day. Of

16:20

course, there is the classic tip to view

16:22

morning sunlight as per Andrew Huberman,

16:24

which is again helpful for in training

16:25

our circadian rhythm. You've got things

16:27

like no phone in the bedroom, getting

16:29

rid of your phone so that you're not

16:30

like browsing Tik Tok or Reddit at like

16:31

2:00 in the morning, which is another

16:32

thing that would destroy your sleep. I

16:34

personally like having a Kindle on my

16:35

bedside table because then if I'm

16:37

struggling to go to sleep, I can just

16:38

read like a spirituality book or

16:40

something on Kindle and that gets me to

16:41

sleep pretty quickly. If you want, you

16:42

can use some kind of sleep tracker. I

16:44

wear a Whoop. I've got like a I've been

16:45

using this for the last like 380 days or

16:47

something. I've got a 380day streak on

16:49

it and so this gives me a sleep score.

16:50

And so generally with any kind of

16:51

system, having some sort of metric that

16:53

you can look at to see how effective is

16:55

your system performing and then being

16:57

able to sort of adjust your system based

16:59

on the metric is generally quite

17:00

helpful. It's not absolutely essential,

17:01

but for most things, having some way to

17:03

measure the number actually does

17:04

genuinely help. And all of these is just

17:05

a series of steps. And sure, most people

17:07

don't do all of these things absolutely

17:09

all the time. But having a system, which

17:11

is sort of a set of defaults that you're

17:12

going to follow most of the time, is

17:14

going to be way more likely for you to

17:15

have healthy sleep. And obviously, we

17:16

know that sleep is one of those things

17:18

that like contributes to every other

17:19

area of our life. When it comes to diet,

17:21

if for every single meal, you know,

17:22

three meals a day for like seven days a

17:24

week, if every single time you had to

17:25

figure out what you want to do in terms

17:27

of what you're eating or what you're

17:28

cooking or what you're buying from the

17:29

grocery store, a you end up wasting a

17:31

ton of time in like mental decision

17:33

fatigue and ordering random takeaways

17:35

and going to random restaurants and then

17:36

your calories and macros and all that

17:37

kind of stuff are off and then you end

17:38

up being pretty unhealthy. And so what

17:40

busy people and especially people with

17:41

kids tend to find is that actually

17:43

systemizing the household diet is

17:45

really, really, really helpful. Like

17:46

knowing that Tuesdays are like Chinese

17:48

takeout Tuesdays. Knowing that Thursday

17:50

is a movie night with the kids and

17:51

therefore we're going to order pizza.

17:53

Knowing that like we're going to meal

17:54

prep on the Sunday and then batch

17:56

prepare the breakfast for the whole week

17:57

and batch prepare the lunches for the

17:59

whole week so the kids can take them to

18:00

school or whatever the situation might

18:01

be. Almost everyone who you consider to

18:03

be successful probably has some kind of

18:05

system for their diet and their

18:06

nutrition. It doesn't have to be fancy.

18:08

It doesn't have to be private chef

18:09

levels, but just having a method that

18:10

you are following, which means you don't

18:12

have to think about what the hell am I

18:14

going to eat for these 21 meals every

18:15

single week will save you a huge amount

18:17

of time and also make you way healthier.

18:19

And then of course having some kind of

18:20

system that you're following for your

18:21

exercise. What I do personally is weight

18:23

training three times per week. I try to

18:24

do 40 minutes of zone 2 cardio through

18:26

like casual running about three times a

18:28

week. I aim to do yoga about one or two

18:30

times a week for general flexibility and

18:32

mobility. And of course, I aim to get

18:34

10,000 steps per day because there's a

18:35

good amount of evidence that like the

18:37

more steps you take, the healthier

18:38

you're going to be. And so, I have a

18:39

walking treadmill for my desk some of

18:41

the time as well. And again, this is a

18:42

system. The gym sessions are in the

18:43

calendar. The runs should be more

18:45

systemized for me cuz they're currently

18:46

not. I kind of make time for running

18:48

when I when I have the time, which is

18:49

why I'm a lot less consistent with this

18:50

than I am with the gym where it's

18:51

actually in the calendar. And so, if you

18:53

have some kind of system that you're

18:54

following, some set of default actions

18:56

that you're taking every week, your

18:57

health is far more likely to be good

18:59

compared to someone who does not have

19:01

that kind of system. And it's like that

19:02

phrase goes, the healthy man has 99

19:04

wishes, the unhealthy man has only one.

19:06

If you are sick or unhealthy, then that

19:08

is a massive drain on practically every

19:11

other area of your life as well. And so

19:12

you might as well follow some kind of

19:14

system. Again, if you're not sure, just

19:15

ask Chad DBT, watch some YouTube

19:16

tutorials for like, and it doesn't have

19:18

to be fancy, but it does take a lot of

19:19

the guesswork and a lot of the mental

19:21

decision fatigue out of the process of

19:23

keeping on top of your health. System

19:25

number four that I think everyone would

19:26

benefit from is some kind of system to

19:29

keep on top of the relationships that

19:31

matter to you the most. Now, this is

19:32

where it can sometimes sound weird being

19:34

like, "Why would you build a system for

19:35

relationships? Relationships shouldn't

19:37

be systemized." That's just not true.

19:38

Like, if you ask any like marriage

19:40

counselor or marriage therapist or read

19:42

any book about what makes a successful

19:44

marriage, actually, what a lot of it

19:45

comes down to is systems. Making sure

19:47

you have a weekly date night and that

19:49

it's in the calendar and that both

19:51

parties know that it happens every

19:52

Sunday evening, for example. That is an

19:54

example of a system doing something like

19:56

regular relationship reviews maybe once

19:58

a month where you and the spouse or you

20:00

and your partner sit down and actually

20:01

reflect on the state of your

20:02

relationship and if there's any like

20:03

minor grievances that you haven't had a

20:05

chance to bring up and you talk about

20:06

those things. Again, sounds weird but

20:08

it's incredibly helpful. Me and my wife

20:09

were seeing a relationship therapist

20:10

before we got married just cuz I got

20:12

some advice from a friend saying that

20:13

like relationship therapists are amazing

20:15

and he recommended we do relationship

20:16

reviews. We read a couple of books about

20:18

how to have a successful marriage that

20:19

also were bullish on relationship

20:20

reviews. This is a way of systemizing

20:22

your relationship so that you do the

20:24

sensible things without having to think

20:26

too hard about them. As you become super

20:27

busy at work, it's generally very

20:29

helpful to block out holidays in

20:30

advance. So, a lot of the most

20:32

successful entrepreneurs I know really

20:33

really take their personal life and

20:34

their relationships very seriously. And

20:36

so, at the start of the year before they

20:37

do any of their business planning, they

20:39

will block out in the calendar, okay,

20:40

this is holiday with the spouse, this is

20:42

holiday with the kids, this is we're

20:43

going to take all of August off for a

20:44

sbatical. Because if you don't block all

20:46

of that stuff out in advance, then the

20:48

work and life commitments will just sort

20:50

of fill the gaps. And so, you got to be

20:52

intentional about blocking this stuff

20:53

out in advance. This is building a

20:55

system around your relationships. The

20:56

most social people I know are not just

20:58

randomly going to social events,

21:00

especially once they become adults and

21:01

start having kids and start becoming

21:02

busy. They start doing standing order

21:04

social events. One of my friends, Nat,

21:06

who's very intentional about

21:07

relationships, he was like living in

21:08

Austin for a few years. And so, he and

21:10

his wife set up a weekly meetup at the

21:12

local lake. anyone was invited. So, they

21:14

just invited all their friends. They're

21:15

like, "Hey, we're going to be at this

21:16

lake 8:00 a.m. every Saturday morning,

21:18

and then we're going to go for breakfast

21:19

afterwards. If you can make it, come

21:20

join us." And they did this every single

21:22

week for 4 years. And this was an

21:24

amazing way for them to maintain

21:26

relationships and friendships with

21:27

people that they already knew. And also

21:29

was a fantastic way to get to know new

21:30

people because, you know, new people

21:31

would be, "Oh, you know, my friend

21:32

Johnny's in town. Like, let's bring him

21:34

along to this standing order social

21:35

event, this like 8 a.m. every Saturday

21:37

lake meetup." So there's things like

21:38

that that you can do that systemize the

21:41

stuff that you want to do in your social

21:42

life as well. This is the value of like

21:44

a monthly book club or a weekly lads

21:46

video game night or monthly movie night

21:48

with your friends and especially when

21:50

people get busy. Like if you're watching

21:52

this and you're young and you're like,

21:53

"Holy I can't believe like why do

21:54

you have to stick a calendar event for

21:56

hanging out with your friends?" If

21:57

you're watching this and you're above

21:58

the age of 25, you know that you're

22:00

busy, your friends are busy. Especially

22:01

if you're watching this and you have

22:02

kids or your friends have kids, man,

22:04

it's such a total freaking nightmare

22:06

trying to schedule people and get them

22:07

together, which is why having a system

22:09

around it can really, really help. And I

22:11

don't know if it's a thing in the rest

22:12

of the world, but in the UK there's like

22:13

a real tradition of like sending

22:15

physical Christmas cards to the people

22:16

that you know. And so we really suck at

22:18

this, but like I've got some friends who

22:19

are really good at sending an annual

22:21

Christmas card. And it's amazing how

22:22

such a small thing can actually sustain

22:24

a friendship for decades and decades

22:26

because you know you've got this annual

22:28

touch point where you just send a nice

22:29

handwritten Christmas card. Maybe

22:31

there's a photo of the family. Maybe

22:32

there's a bit of an update about what

22:33

you're up to. And there is a system

22:34

around this. The people that remember

22:36

birthdays, they probably don't have the

22:37

birthday in your head. They probably

22:38

have it in their calendar. And the

22:39

people I know who are the most

22:40

thoughtful about birthdays not only have

22:42

your birthday in the calendar, but

22:44

they'll have a recurring event every

22:46

year in their to-do list that like 2

22:48

weeks before the birthday reminds them

22:50

that, hey, Ali's birthday is coming up

22:51

on whatever. And so they'll start

22:53

thinking about the gift or the card and

22:54

stuff like 2 weeks in advance. All of

22:55

these are different examples of

22:56

systemizing your relationships so that

22:58

it takes the guesswork out of it. It

22:59

takes the mental decision fatigue out of

23:01

it and ultimately it nudges you towards

23:03

doing the actions that you know are

23:04

going to make it more likely that you

23:06

achieve your goal. In this case, it's to

23:08

maintain a good relationship with your

23:09

spouse and kids and friends and family

23:11

and stuff. The final system I want to

23:14

talk about in this video, and we could

23:15

talk about this for for absolutely ever

23:17

because I love this stuff. This would be

23:18

some kind of system around what do you

23:20

do by default when your paycheck comes

23:22

in, assuming you have a job or assuming

23:24

you have a business. And in general,

23:25

most personal finance advisers and gurus

23:27

and stuff who like think about this

23:29

stuff a lot and advise people about it

23:30

talk about building a system to put your

23:32

finances on autopilot as much as

23:35

possible. So the people that end up not

23:37

saving or investing any money are the

23:38

ones who get the paycheck and then they

23:41

do whatever they want with it and then

23:42

they're like, "Hey, yeah, at some point

23:44

if there's any left over then I'll

23:46

invest it or then I'll save it." That

23:47

often never works because there is often

23:49

very little left over. Let's say this is

23:50

your monthly paycheck. As soon as the

23:52

paycheck comes in, automatically some

23:54

percentage of it is set aside for

23:56

savings and it goes into a a savings

23:58

account. For example, automatically some

24:00

percentage of it is set aside for

24:02

investments and it automatically goes

24:04

into the investment account via Robin

24:05

Hood or the Roth IRA or whatever the

24:07

system is depending on your country.

24:10

Some percentage of it is automatically

24:11

set aside for tax if you are in a

24:13

country or in a situation where you have

24:14

to pay your own taxes.

24:17

Some is automatically set aside for

24:18

bills. and then you know that you can

24:21

kind of do whatever you want with the

24:22

rest because at least the basics that

24:24

are going to keep you out of prison and

24:25

that are going to grow your financial

24:26

nest egg have been taken care of. This

24:28

is an example of a personal finance

24:30

system. It is a series of actions or

24:31

steps that you do every time you get

24:33

your paycheck that reduces the need for

24:35

guesswork. And if you can automate as

24:36

much of this as possible, it means that

24:38

you don't even have to make the decision

24:39

every single time cuz it automatically

24:41

goes into the savings account and the

24:42

investment account and the bills account

24:43

and the tax account and then you know

24:44

what's left over. Whereas if this is not

24:46

automated, then every single month you

24:48

have to actively make the decisions. And

24:50

the problem with actively make making

24:51

decisions is that we generally make

24:52

decisions emotionally rather than

24:54

logically. Even though we like to think

24:55

of ourselves as logical creatures,

24:56

actually mo like 99% of our decisions

24:58

are made purely based on emotion. And

25:00

because our emotions are like fluctuant,

25:03

if we're feeling great and the paycheck

25:04

hits, then fantastic. We might, you

25:06

know, be living in line with our our

25:07

future self and like putting stuff into

25:09

savings and investments. But if we're

25:10

not feeling great and the paycheck comes

25:12

in, we might be doing a lot less

25:13

sensible things when it comes to our

25:14

money. And so what a system does is that

25:16

it removes the need for you to make that

25:18

decision every single time. You make the

25:19

decision ahead of time. You set it and

25:21

forget it. And that tends to be how the

25:23

people that succeed at saving and

25:24

investing through the mechanism of

25:26

something like a regular paycheck. They

25:28

tend to have some kind of system around

25:29

it. Now, hopefully this video has

25:30

convinced you that it's very helpful to

25:31

have systems around your personal and

25:33

professional life to help you achieve

25:34

your goals. And if you're interested in

25:36

learning more about the specific system

25:37

that I've developed around goal setting,

25:38

then there will be a video right over

25:40

here which is about the GPS method. Now

25:42

GPS stands for goal plan and system. So

25:44

it's another video that's about systems,

25:45

but it will go into much more detail

25:46

about specifically how to set goals, how

25:48

to create plans, and then how to build

25:50

systems to make sure you actually stick

25:51

to the plan. So that'll be right over

25:53

there. And thank you so much for

25:54

watching, and I will see you over there.

25:55

Bye-bye.

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